Tender – Review of We Effect Safeguarding Mechanism

We Effect is now looking for an external consultant to conduct a review of our Safeguarding Mechanism related to Sexual Exploitation, Abuse & Harassment

Background and scope of the assignment

Addressing PSEAH is fundamental for We Effect, having zero-tolerance to SEAH. In 2019, We Effect adopted a sexual harassment policy that set the ambition to safeguard staff and associates at the workplace from sexual harassment. This was accompanied by guidelines reflecting complaints/reporting mechanisms and case management. We Effect has since then applied these structures of internal reporting mechanisms in terms of a whistleblower function and internal reporting channels from country to head office. Regional focal points have been responsible for reporting as well as ensuring support for survivors.

Now, We Effect is in the phase of revising the policy and guidelines to encompass the OECD-DACs recommendations on PSEAH (2019) and requirements raised in donors’ funding guidelines. The revision of the policy will be carried out in-house parallel to this assignment, where the latter includes revisiting and evaluating the existing guideline structures and practice.

About We Effect

We Effect’s vision is a sustainable and just world, free from poverty and hunger. We Effect has its head office in Stockholm Sweden and work on the right to food through partner organisations in 20 counties in five regions: the Western Balkan, Southern and Eastern Africa, Latin America and in Asia. We Effect supports approximately 160 partner organisations, that’s a mix of cooperatives, membership organisations and women’s rights organisations.


An internal assessment of the PSEAH framework took place in 2022. The action points the assignment seek to address are:

  • Assess organisational structure for SEAH complaints/reporting mechanisms and provide recommendations on how to re-structure the mechanisms from partner organisation/ country level to head office taking into consideration the local contexts and build upon existing structures in place. This also requires ensuring clarity of compliance and accountability in the entire chain from the local contexts to head office.
  • Assess the roles and responsibilities in terms of accountability: Who do what.
  • Ensure guidelines support investigation group to safeguard information / processes, uphold guiding principles, and improve alignment across the policies and procedures within the organisation.
  • Assess the current guidelines and recommend how the guidelines fully can encompass survival centred approach and the division of roles and responsibilities in providing external case management support to survivors.
  • Identify what type of GBV response service and coordination exists in each context to enable support to survivor.


  • Share inception report, the latest seven days after assignment been signed by both parties.
  • Review of We Effect’s and approx. ten partner organisations organisational guidelines and policies on sexual harassment and possibly other related documents.
  • Literature review of how similar organisation to We Effect has developed their complaints mechanisms and survival centred approach structure.
  • Review of coordination of GBV and reporting/complaints mechanisms in country/region. This can/may be replaced with online interviews with selected partner organisations.
  • Interviews online with nine head of country offices and three regional managers to identify needs and suggestions to the complaint/reporting mechanism and case management.
  • Interviews online with two/three in safe-guarding group to assess the current function in place.
  • Interviews online with head office staff – head of ID, head of HR, gender advisor, and process and compliance officer.
  • Draft and final report with a summary of findings and recommendations in English max 15 pages.


All deliverables to be finalised within one month from starting date. The consultant will coordinate its work with the HR Manager and Global Gender and Conflict Advisor.

Draft report to be shared one work week ahead of final day of assignment, and feedback will be given within three working days. This will ensure two working days for finalisation of report.


  • Relevant academic and work experience and knowledge in GBV and PSEAH.
  • Extensive methodological capacity and experience to develop guidelines for PSEAH or similar assignment.
  • Undertaken development of PSEAH guidelines preferably in international organisations with international and locally employed staff in the regions of We Effects operations.
  • Collaborative with clear communicative skills; written and verbal English.
  • Analytical skills to absorb qualitative data.


A maximum of 20 days will be remunerated.

The assignment involves no travels and subsequently will not cover any cost related to travels.


Please submit your tender ny e-mail to HR@weeffect.org, no later than 15th of November 2023 including CV including reference to previous assignments relevant for the assignment, timeline, and budget where all costs include VAT.

For more information

Please contact Maria.Johansson@weeffect.org, Global Advisor, Gender and Conflict, or David.Falten@weeffect.org, HR Manager and Global Safeguarding Lead for more information.